My Skills
Explore my comprehensive portfolio of project management competencies
Project Lifecycle
I create successful projects - From the first idea to the successful completion
Initiate
Identification, definition and rough planning of the project.
Plan
Detailed project flow, resource and budget planning.
Execute
Implementation/creation of deliverables.
Monitor & Control
Monitoring and controlling of project progress.
Close
Project closure and formal acceptance activities.
Agile Methods
I bring speed to your projects - Faster and more flexible to success with agile methodology
Kanban Board
Scrum Sprint Cycle
Sprint
2 Weeks
IT Strategy
I align your IT strategically - Technology as a turbo for shareholder value
AI Implementation Roadmap
I make your business intelligent - Structured integration of AI into your business processes
Process Identification
Analysis and evaluation of suitable use cases
- • Use Case Workshop
- • Potential Analysis
- • ROI Evaluation
Data Identification
Find training data or initiate collection
- • Data Discovery
- • Quality Check
- • Governance Setup
Architecture Assessment
Evaluate IT landscape and capabilities
- • Infrastructure Review
- • Gap Analysis
- • Capability Assessment
Tech Stack & Partners
Select technology and service providers
- • Vendor Evaluation
- • PoC Setup
- • Contract Negotiation
Implementation & Monitoring
Deployment and continuous optimization
- • Deployment
- • Performance Monitoring
- • Continuous Improvement
Business Case - Continuous Verification
The business case is defined, validated and optimized throughout all phases
Project Timeline
I know the dependencies - Achieve milestones on time with coordinated schedules
SAP Activate
I successfully manage SAP S/4HANA transformations in a structured way with proven methodology
Discover
Prepare
Explore
Realize
Deploy
Run
Discover
Understand the business, its processes and strategic goals. Evaluate SAP S/4HANA Cloud solution and identify fit-gap analyses.
Deliverables
- Business Case & Value Proposition
- Fit-to-Standard Workshop Results
- Scope Definition & Roadmap
- TCO Analysis & ROI Calculation
Prepare
Build project organization, define governance structure and prepare technical infrastructure for the implementation project.
Deliverables
- Project Charter & Governance
- Resource & Training Plan
- System Landscape & Provisioning
- Communication Strategy
Explore
Validate standard business processes in the starter system. Identify and document extension requirements and integration scenarios.
Deliverables
- Fit-to-Standard Documentation
- Extension Concepts (Clean Core)
- Integration Design
- Data Migration Strategy
Realize
Configure the production system, develop extensions following Clean Core principles, data migration and comprehensive testing.
Deliverables
- Configured Production System
- Side-by-Side Extensions (BTP)
- Migrated Master & Transaction Data
- Integration Implementation
Deploy
Final preparations for go-live, end-user training, cut-over activities and production launch with hypercare support.
Deliverables
- Trained End Users
- Cut-over Plan & Checklists
- Go-Live Approval
- Production System Live
Run
Transition to regular operations, continuous optimization, leveraging SAP updates and further development of the solution.
Deliverables
- Stable Operations Organization
- KPI Monitoring & Reporting
- Continuous Improvement (CI)
- Quarterly Feature Updates
SAP Activate for S/4HANA Cloud
Single-Tenant Edition (Private Cloud)
SAP Activate is SAP's official implementation methodology that combines best practices, guided configuration and agile methods to ensure a fast and low-risk implementation.
The Magic Triangle
I bring your projects into balance - With the optimal balance between quality, budget and time
Risk Management
I protect your investment - Acting proactively with proactive risk management
| Risk | Probability | Impact | Measure | Trend |
|---|---|---|---|---|
| Resource Shortage | Medium | High | Early personnel planning and backup resources | |
| Scope Creep | High | Medium | Implement strict change management | |
| Technical Complexity | Medium | High | Technical spikes and proof of concepts | |
| Stakeholder Conflicts | Low | Medium | Regular stakeholder meetings | |
| Budget Overrun | Low | High | Monthly budget monitoring | |
| Integration Issues | Medium | Medium | Continuous integration and testing |
Eisenhower Matrix
I set the right priorities - Focus on what matters with clear prioritization
Eisenhower Matrix
| Issue | Priority | Urgency | Importance | Status | Assignee |
|---|---|---|---|---|---|
| Login System Bug | High | High | High | In Progress | Max M. |
| UI Redesign | Medium | Low | High | Planned | Sarah K. |
| Newsletter Setup | Low | High | Low | Open | Tom L. |
| Performance Optimization | High | High | High | Code Review | Lisa B. |
| Documentation Update | Low | Low | Low | Open | Anna S. |
Earned Value Analysis
I deliver your business case - Control budget, schedule, and performance with Earned Value Analysis
DevOps Lifecycle
I bring efficiency to your development - Integrate development and operations with DevOps
Change Curve
I guide your employees through change - With Change Management to successfully win people over for transformation
Characteristic
Recommended Actions
Critical Phase
The frustration and acceptance phase is crucial. This is where the team needs maximum support.
Plan Time
Each phase needs time. Rushing leads to setbacks. Patience is the key to success.
Individual Support
Each team member goes through the curve at their own pace. Individual support is essential.
Stakeholder Circle Map
I get all stakeholders on board - Securing support with strategic Stakeholder Management
Manage Closely
Power: High | Interest: High
Keep Satisfied
Power: High | Interest: Low
Keep Informed
Power: Low | Interest: High
Monitor
Power: Low | Interest: Low
System Landscape
I provide clarity in your IT landscape - Managing complexity with clear architecture
Business Process Map
I digitize your business processes - Designing end-to-end consistently and efficiently
Data Migration & ETL Process
I migrate your data securely - Ensuring data quality and integrity with a structured ETL process
Extract
Source Data
Transform
Data Processing
Load
Target System
Validate
Quality Check
Data is extracted from various source systems and prepared for processing.
Extracted data is cleaned, converted, and transformed into the target format.
Transformed data is loaded into the target database or target system.
The migrated data is checked for completeness and correctness.
Incident Management Process
I ensure your project's quality - Finding and resolving errors early with structured incident management
Detection
Incident Identification
An incident is detected through monitoring, user reports, or automated alerts.
Triage
Classification & Prioritization
The incident is assessed, categorized, and prioritized by urgency.
Investigation
Root Cause Analysis
The team analyzes the problem, identifies the cause, and plans the solution.
Resolution
Problem Solving
The identified solution is implemented and the service is restored.
Review
Post-Incident Analysis
The incident is documented, lessons learned are recorded, and measures are derived.
Detection
Incident Identification
An incident is detected through monitoring, user reports, or automated alerts.
Triage
Classification & Prioritization
The incident is assessed, categorized, and prioritized by urgency.
Investigation
Root Cause Analysis
The team analyzes the problem, identifies the cause, and plans the solution.
Resolution
Problem Solving
The identified solution is implemented and the service is restored.
Review
Post-Incident Analysis
The incident is documented, lessons learned are recorded, and measures are derived.
Project Organization
I structure your project team - Achieving success with clear roles and responsibilities
Steering Committee
Executive Board
Project Lead
Project Leadership
Project Management Office
PMOProject Management Office
PMORecord to Report
FI/COOrder to Cash
SDProcure to Pay
MMSupply Chain
PP/WMHire to Retire
HCMAcquire to Decommission
PM/CSCut-over Management
CUTTest Management
QAData Migration
DMChange Management
OCMIntegration Management
INTAuthorization & Security
SECProject Status Report
I stay in control - With transparent reporting, always keeping track of project status
Project Phoenix - SAP S/4HANA Transformation
Reporting Period: CW 51/2024 | As of: 21.12.2024
Status Dimensions
Project Progress
68%Highlights This Period
- ✓ Successful completion of Design Phase for Finance Workstream
- ✓ UAT Sign-off received for Order-to-Cash processes
- ✓ Data Migration Test 1 completed with 98% success rate
Top Risks
Key User availability limited in January
Go-Live date conflicts with quarterly close
Current Issues
Delay in interface development (SAP-Legacy)
Owner: INT Team
Measure: Onboard additional developers
Performance issues in test system
Owner: Basis
Measure: Analysis and tuning by CW 52
Next Milestones
Decisions Required
Extension of Hypercare period to 6 weeks
Budget Snapshot
2.4M €
Consumed
3.2M €
Planned
75% budget consumed | 25% reserve
RACI Matrix
I ensure clear responsibilities - With structured role assignment everyone knows who does what
| Activity / Task | Project Manager | Team Lead | Developer | Architect | Stakeholder |
|---|---|---|---|---|---|
| Project Planning | R | A | C | C | I |
| Requirements Gathering | A | R | C | R | C |
| Architecture Decisions | I | C | C | R/A | I |
| Implementation | A | R | R | C | I |
| Testing & QA | A | R | R | C | I |
| Deployment & Release | R | A | C | C | I |
| Status Reporting | R/A | C | I | I | C |
| Budget Approval | R | C | I | C | A |
Important Notes on the RACI Matrix:
- • Each task should have exactly one 'A' (Accountable) - the person with final decision authority
- • R (Responsible) can occur multiple times - everyone actively working on implementation
- • Minimize C (Consulted) and I (Informed) to avoid communication overhead
Rainer Hentschel
Senior SAP Project & Program Manager
With 16 years of experience, I lead your international SAP project to success – as project manager, program manager, or workstream lead. I bridge business and IT and deliver critical projects safely to the finish line.